When the Area governor makes an official club visit (which is required at least twice annually) there is a form to be filled out for submission to District and International. The form is intended to help the visiting Area Governor notice thigs at the club.
Unfortunately the form is in rather small print inorder to fit on a single sheet of paper. The form can also be rather intimidating. It asks a number of questions that most clubs do not have handy. With proper pre-planning all the questions are fairly easy to answer. Area governors are also supplied with a book on how to fill it out and the significance of each item. Unfortunately, I can't find additional copies to hand out.
Therefore, I am entering and summarizing the material here for convenient access.
| Membership Growth | ||
|---|---|---|
| Does the club have 20 or more members? | Yes/No | Having enough members in the club for effective meetings is important. Charter strength (20) should be a significant club goal. |
| Current paid membership | Number | |
| New members since July 1st | Number | |
| Members in attendance | Count | |
| Club's membership goal for June 30th. | Number | |
| Guests in attendance | Count | |
| Does the Club have a membership building program? | Yes/No | |
Will club commit to having
| Yes/No (one of two methods) | |
| Will the club conduct a speechcraft? | Yes/No | |
| What can District and club do to help maintain/build the club to charter strength? | suggestions? | |
| Educational Program Excellence/Standards | ||
| Members committed to achieving CTM | List names and expected dates of achievement | |
| Members committed to achieving ATM | List names and expected dates of achievement | |
| Members committed to achieving CL | List names and expected dates of achievement | |
| Is club committed to having every member attain a CTM? | Yes/No | |
| Is club committed to having every member attain a CL? | Yes/No | |
| High Performance Leadership Program | Dates | HPL is an excellent leadership training program available from TMI. It requires doing a 'leadership project' and then reviewing the leadership demonstrated. It is also a requirement for receving the AL award. |
| Are all speeches from the manuals? | Yes/No | If not, explain: |
| Successful Club Series Modules: Will the club conduct at least one of: | ||
| Moments of truth? | Date | |
| Evaluate to Motivate? | Date | |
| Finding new members? | Date | |
| Mentoring? | Date | |
| Club excellence Standards |
|---|
| The Meeting |
| Well Organized |
| Productive |
| Run on Time |
| Effective evaluations |
| Guests: |
| Welcomed? |
| Informed about the meeting? |
| Informed about the club? |
| Informed about Toastmasters? |
| Asked to return or join? |
| Recognition |
| Use DCP for planning/recognition? |
| Have leaders/members committed to achieving distinguished club? |
| Immediately submit educational award applications? |
| Quickly recognize/publicize member achievements |
| Display/maintain member progress chart |
| New Members |
| Orient new members within 2 weeks? |
| Assign mentors immediately when member joins? |
| vote in/formally induct new members (Include presenting pin/basic manual)? |
| Explain programs/recognition system? |
| Involve new members in the first meeting after joining? |
| Club Officers/Administration |
| Attended officer training? |
| committed to attend next officer training? |
| Understand roles/responsibilities? |
| Submit semi-annual dues by Oct 10/Apr 10? |
| Submit new member applications promptly? |
| Submit Club Officer list on time? |
| Comments: |
| Towards the future | ||
|---|---|---|
| Club's Strengths | ||
| Areas needing attention? | ||
| What can district and AG do to support club? | ||
| Recommendations for action? | ||
| List of members who are interested in future district leadership roles (e.g. AG) | ||